11 Mar 14 - How to write a business email instead of spam mail

I received lots of business emails now days.

I'm sure all of us received emails daily, including spams and chain letters, however, what's more annoying is when you receive a business letter, but the person sending you does not send the email formally. Due to the high rate of spam mail nowdays, I cant help but carefully check the email before replying or marking the email as a spam.

As an example:

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From: jayeshvora555@hotmail.com
To: tanaji.shinde1@gmail.com
Subject: ******PERSONALIZED MEDICINES SUPPLY******
Date: Mon, 14 Mar 2011 10:28:30 +0530

DEAR ALL,

HEY. SEASONS GREETING.

I HAVE STARTED PERSONALIZED MEDICINES SUPPLY AT SOMEONE'S DOOR STEP
ANY WHERE IN THE WORLD.

AS YOU ARE AWARE THAT MEDICINES IN USA, EUROPE, AUSTRALIA, AND SO ON.
ARE VERY VERY COSTLY.

IN INDIA NOW ALL MNC ARE TRERE & ALL INDIAN COMPANINES LIKE CIPLA,SUN
PHARMA,RANBAXY,GLENMARK,PANACEA,CADILLA,ALKEM. MANUFACTURING SAME
BRANDS AND ALL.

FURTHER ALL INDIAN PHARMA COS. ARE VERY WELL KNOWN ALL OVER THE WORLD.

IT IS SOMETHING LIKE WHO DOES THE PAYMENT IN OUR BANK A/C, WILL RECEIVE
THE MEDICINES WITHIN 8 DAYS AFTER RECEIVING THE AMOUNT.

THIS I WANT TO IT ON A PURE PROFESSIONAL MANNER.

BEST REGARDS.

JAYESH VORA.
91 22 22017839
+91 9322219181

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As a medical practitioner, of course I'm interested in the email, when I opened it, there are a few DONT's whenever you write a business letter or email. From the above example, these 3 are why I decided to mark the email as a spam.

1) An all capital letter email
-- I dont know about all of you, but when I write a formal letter, never did I ever write them in all Capital Letters.. It's seriously the wrong way to write a formal letter. The same goes for email.

2) Sender and Receiver's information
-- With so many spam mails, they usually hide the hundreds of recipient via carbon copy feature. In the email above, it's clear that the email is a forward email addressed to someone else and not me.

3) Addressing "Dear All" instead of "Dear (Your name)"
-- Spam mails are sent to hundreds of recipient at once, thus the "Dear All." If the sender cant even type my name, I dont think he/she is fit to be a business partner.

And hence... The deletion and mark as Junk Mail.

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